Coastguard Thames - Unit Secretary Volunteer Volunteering for Coastguard is a team effort - requiring just as much precision and effort off the water as it does in the midst of an ocean rescue. Become part of a team making a difference in Aotearoa New friendships with like-minded people
Coastguard Units have a secretary who plays a key part in keeping the Unit running smoothly! They're responsible for record keeping and management of correspondence and administrative support to the Unit Board. Secretaries are an important part of every Unit's ability to keep everyone abreast of what is happening - from Unit board members and Unit volunteers as well as Coastguard New Zealand.
Key responsibilities:
- Prepare and circulate an agenda for meetings
- Keep a record of all meetings through the production of minutes which are circulated to Board members as soon as possible after the meeting
- Reply to correspondence in consultation with the President or Unit Board, and maintain a file of all correspondence
- Collate and publish the Annual Report
- Maintain files of legal documents such as the constitution, leases and titles
- Publish notification of the AGM, call for and receive nominations for the Board in accordance with the Constitution
- Maintain a register of members, office holders etc using the Coastguard database
We're looking for someone who:
- Can communicate effectively
- Is well organised and accurate in record keeping and minute taking
- Can maintain confidentiality on relevant matters
- Has or develops a good working knowledge of the Constitution
- Has good word processing