Coastguard Units have a secretary who plays a key part in keeping the Unit running smoothly! They’re responsible for record-keeping and management of correspondence and administrative support to the Unit Board. Secretaries are an important part of every Unit’s ability to keep everyone abreast of what is happening – from Unit board members and Unit volunteers as well as Coastguard New Zealand.

Key responsibilities:

• Prepare and circulate an agenda for meetings
• Keep a record of all meetings through the production of minutes which are circulated to Board members as soon as possible after the meeting
• Reply to correspondence in consultation with the President or Unit Board, and maintain a file of all correspondence
• Collate and publish the Annual Report
• Maintain files of legal documents such as the constitution, leases and titles
• Publish notification of the AGM, call for and receive nominations for the Board in accordance with the Constitution
• Maintain a register of members, office holders etc using the Coastguard database

We're looking for someone who:

• Can communicate effectively
• Is well organised and accurate in record keeping and minute taking
• Can maintain confidentiality on relevant matters
• Has or develops a good working knowledge of the Constitution
• Has good word processing

What happens next?

Once we have received your application form, we will be in touch to have a chat with you about what skills and experience you can bring to Coastguard Taranaki. This will give you a chance to ask questions and see if your expectations align.