Board Secretary

The Hāpai Access Card is a Christchurch-based Charitable Trust established to support people with disabilities. The Hāpai Access Card is based on the very successful UK based Nimbus Access Card, providing a disabled person with a card that provides evidence of the barriers they face when engaging in the community.  Today in New Zealand there are over five thousand cardholders in the community, supported by many well-known NGO's and businesses and venues.  Our Board of Trustees is growing and so we now have the need for a secretary with organising as a superpower to assist us with meetings and documents.

The Role

Responsibilities:

• Meeting Arrangements: Assist the Trust Board Chair/s with scheduling and organising board meetings, which are generally held on the second Tuesday of each month.

• Minutes and Agendas: Prepare and distribute agendas, take minutes during meetings (can be assisted with the likes of Otter), create task lists, and ensure timely distribution to board members.

• Record Keeping: Maintain accurate records of meeting minutes, bylaws, policies, and other important documents.

• Communication: Act as a liaison between the board chair/s, Hapai Access Card trustees and project managers, ensuring effective communication. We don't require specific qualifications for this role, but here are the skills and attributes that you will need:

• Strong  organizational skills.

• Excellent written and verbal communication skills.

• Attention to detail.

• Ability to prioritize tasks and manage time effectively.

• A commitment to, and a clear understanding of, the mission of the organization.