Volunteer Secretary - Katikati Open Air Art

Purpose of the Role

The Secretary ensures KOAA’s governance records, meeting documentation, and compliance information are accurate, up‑to‑date, and accessible to the committee.

Key Responsibilities

• Meeting agendas — Prepare and circulate agendas in consultation with the Chair and Manager.
• Minutes — Record accurate minutes, track decisions, and document action points.
• Governance records — Maintain KOAA’s constitution, policies, officer records, and compliance documents.
• Correspondence — Manage formal communications on behalf of the committee.
• Compliance — Ensure Charities Services documentation is maintained (officer updates, annual return support).
• Action tracking — Maintain an action register and follow up on outstanding items.
• Document storage — Ensure agendas, minutes, and governance documents are stored securely and consistently.

Estimated Time Commitment

4–6 hours per month.