As the Board Secretary for Pūkaha, you will be supporting the governance functions of the organisation.

This voluntary position entails working with the GM, Board co-chairs and Board members to ensure effective and efficient governance and compliance.

A commitment of around 6 months would be appreciated.

The specific responsibilities include:

• Governance Support

• Assist the GM and Board co-chairs to prepare monthly board agenda and papers

• Assist the GM and Board co-chairs to plan and deliver planning hui, stakeholder communication and events

• Maintain board calendar and compliance register and policies

Documentation and Minutes

• Attend board meetings and accurately record minutes, capturing key discussion points, decisions, and action items.

• Ensure confidentiality and security of sensitive board-related information.

• Distribute minutes to board and GM in appropriate formats and in a timely manner (usually within 5 working days) of board meetings.

• Confirm action items agreed and follow up with members assigned.

Requirements:

• Proficient written and verbal communication skills

• A professional and respectful attitude

• Excellent organisational and time management skills

• Strong attention to detail and accuracy, particularly in minute-taking and document management.

• Familiarity with governance processes and procedures

• Ideally the secretary will have a sound understanding of tikanga Maōri and working in a co-governance environment.