Auckland Young Professionals (AYP) is a community for those within the first 10-15 years of their career to meet like-minded individuals and develop their skills through a series of educational and social events.

Our aim is to encourage fresh thinking among the next generation of decision makers, as the world is changing and we want to help others be confident to try new things.

Does this sound like you?

• Your friends describe you as a planner and incredibly organised.
• You know your way around Google Drive.
• The words 'processes', 'systems' and 'policies' makes your heart race!
• You enjoy having oversight of all aspects of how an organisation works.
• You enjoy collaborating and working with others to achieve good outcomes.

Note: You don't need to have prior experience in a Secretary role to apply. However, knowledge of Google Drive and project management software will be beneficial.

Position Details

• Manage committee meeting pre-readings by collating all material inputted by the team, and distributing it to the committee ahead of each monthly meeting.
• Follow up with the team to obtain necessary information ahead of meetings.
• Circulate minutes after each meeting.
• Get involved in projects where necessary within the committee, including those involving processes, administration, or subcommittees.
• Create, maintain, and distribute organisational processes, such as policies, procedures, manuals, reading materials, and reports.
• Ensure organisational compliance with the constitution and relevant legislation.
• Maintain records of committee meetings, decisions, and other activities.
• Update the onboarding pack and keep it up to date.
• Onboard and offboard new and retiring committee members.

To Apply

Please send us your CV and a cover letter outlining any relevant experience and why you want to be part of the AYP team.