Coastguard Units have a secretary who plays a key part in keeping the Unit running smoothly! They’re responsible for record keeping and management of correspondence and administrative support to the Unit Committee. Secretaries are an important part of every Unit’s ability to keep everyone abreast of what is happening – from Unit Committee members and Unit volunteers as well as Coastguard New Zealand.

Key responsibilities:

• Prepare and circulate an agenda for meetings
• Keep a record of all meetings through the production of minutes which are circulated to Committee members as soon as possible after the meeting
• Reply to correspondence in consultation with the President or Unit Committee, and maintain a file of all correspondence
• Collate and publish the Annual Report
• Maintain files of legal documents such as the constitution, leases and titles
• Publish notification of the AGM, call for and receive nominations for the Committee in accordance with the Constitution
• Maintain a register of members, office holders etc using the Coastguard database

** We’re looking for someone who:**

• Can communicate effectively
• Is well organised and accurate in record keeping and minute taking
• Can maintain confidentiality on relevant matters
• Has or develops a good working knowledge of the Constitution
• Has good word processing skills